11 November, 2019
Date of meeting: May 25, 26 2019
TO ALL GENERAL/EXECUTIVE MEMBERS; COORDINATORS; COMMITTEE CHAIRPERSONS
Notice is hereby given that the Annual General Meeting of the Corporation shall be held on May 25-26 2019, at the following location:
- Hotel Birks Montreal
- 1240 rue du Square Phillips, Montreal, Quebec H3B 3H4
The meeting will be conducted in accordance with the procedures set out in the most up-to-date version of the by-laws which can be found on the website at the following:
Air Travel
Cricket Canada will reimburse the flight for one RESIDENT delegate (up to a maximum set out in the schedule) from each destination.
Accommodation
Cricket Canada has negotiated and arranged one room per Resident delegate from each province at:
Hotel Birks Montreal located at 1240 rue du Square Phillips, Montreal, Quebec H3B 3H4. Check in will be May 24 2019. Check out date is May 26 2019. Cricket Canada will pay for the room rental charges only. Delegates are responsible for any extra charged incurred by them. Food and beverages will be provided by Cricket Canada at the AGM during the meeting hours.
Rooms will be reserved in the delegates name by Cricket Canada.
Reports
You are requested to submit your Annual/Provincial reports to the Secretary and a copy to all Directors, no later than May 11, 2019 in order to allow reasonable time for preparation for the meeting.
REQUEST MUST BE STRICTLY ADHERED TO. Late submissions will not be distributed.
Delegates/Representative
Provinces to be represented by an alternate delegate must provide the information of their alternate delegate on a Provincial letterhead signed by the President/Secretary and should reach the General Secretary of Cricket Canada seven (7) days prior to the start of the meeting.
Voting Privileges:
Any member which wishes to cast or claim rights to more than one vote shall submit a written statement duly signed by the Secretary of the member organisation of the number of teams that have played more than 8 games in the year 2018 as per section 1.2 of the by-laws and the definition of the team described in Section 9 This statement is due 7 days prior to the AGM
Nominations
The By-Laws necessitate a nomination and election process; a separate document titled “Election/Nomination process” outlining the procedures, and “Application/Nomination Form” (Word Format) can be accessed from the link.
Agenda
The agenda and further details of the meeting are outlined on the document titled “AGM Agenda“, and forms part of this notice.
Should you have any questions on matters related to the planning and execution of this AGM, please contact Ingleton Liburd, Cricket Canada’s General Manager.
Direct phone: 647 835 9597 Email: ingletonliburd@cricketcanada.org
Amanda Pooran
Secretary
Cricket Canada
Phone (647) 883-9325
