Cricket Canada shall make efforts to live stream open sessions of the AGM.
DAY 1- SATURDAY June 27 2020
MEETING # A PROVINCIAL DIRECTORS, BOARD OF DIRECTORS .. Closed
1.00 PM – 1.30 PM
A 1.0 Call to order
A 2.0 Review & Approval of the closed session of the Provincial Directors
Meeting Minutes of the 2019 AGM held in Toronto
A 3.0 Approval of the Agenda
A 4.0 By Law review
A 5.0 Internal Audit
A.6.0 Discussion on reports by the BOD or any other circular resolution for which member interest as been provided.
Meeting # B
1.30 PM to 2.00 PM Closed
Members, BOD and Guests
B 1.0 Presidents Report and introduction of guests if any.
B 4.0 The Strategic Plan
B 5.0 Addresses by Special Guests if any.
MEETING # C – CLOSED – PROVINCIAL DIRECTORS AND BOARD OF DIRECTORS Closed
2:15 PM – 2:45 PM
C 1.0 Receive/Approve Audited Financial Statement on December 31st, 2019
C 2.0 Appointment of an Auditor for the ensuing year
C 3.0 Calendar of Events 2020
C 4.0 Approval of the budget 2020
MEETING # D
2.45 PM – 3.15 PM Open
D 1.0 Call to order
D 2.0 Provincial Reports
MEETING # E - CLOSED (PROVINCIAL DIEECTORES)
4:30 PM - 5:00 PM
E 1.0 Call to order
E 2.0 Elections
E 3.0 Any other business
MEETING # F – OPEN
5:15 PM - 5:30 PM
F 1.0 Call to order
F 2.0 Announcement of the results
F.3.0 Motion to Adjourn the AGM.
Meeting # Misc.
Any pending business or new business that is agreed to at the AGM. Time and duration to be decided at the AGM. This meeting shall occur if needed after meeting D and other meetings shall be re-scheduled accordingly.
The following persons are eligible to be nominated for election or appointment as a Director:
Any individual, who is eighteen (18) years of age or older, who is a resident of Canada as defined in the Income Tax Act, who has the power under law to contract, who has not been declared incapable by a court in Canada or in another country, and who does not have the status of bankrupt.
Any nomination of an individual for election as a Director will:
Include the written consent of the nominee signed or electronic signature; and
Signed Undertaking that Individual meets the requirements for eligibility available attached.
Resume/CV; Chronological or Functional Format (Preferred but optional).
Indication of position nominated for;
Delegates must be at least eighteen years of age, a member in good-standing of the member, may not be a director and may not stand for election as a director at the meeting of the members at which the Delegate will be exercising a vote;
Be submitted to reach the Head Office of the Corporation five (5) (on or before 22nd June 2020) days prior to the Annual Meeting.
All invalid nominations will be struck off the list on this date without further notice.
Nominations from the Floor – Nominations will not be accepted from the floor.
Circulation of Nominations –
Valid nominations will be circulated by the Nominations Committee to voting Members at the Annual Meeting prior to the elections. The valid nominations will be posted to Cricket Canada’s website and Facebook prior to the AGM.
Election for 2 years term
Nominations should be submitted to the nomination committee via mail or email as follows:
TO ALL GENERAL/EXECUTIVE MEMBERS; COORDINATORS; COMMITTEE CHAIRPERSONS
Notice is hereby given that the Annual General Meeting of the Corporation shall be held on June 27-28 2020, at the following location:
Video link information will be provided to all delegated before the start of the meeting. A setup test will be performed before the AGM date to check connections and quality of the feed.
Cricket Canada will send out system requirements to all members, board of Directors and participants no later than 10th June 2020. Cricket Canada will coordinate a test of the connectivity with individuals no later than 19th June 2020.
System requirements will be sent out to delegates, board members and other participants. Where necessary arrangements will be made at suitable location to optimise convenience and quality of the feed and participation of the participants.
The meeting will be conducted in accordance with the procedures set out in the most up-to-date version of the by-laws which can be found on the website at the following:
Cricket Canada will reimburse any costs related to local travel if necessary. If the location of the arrangements for participation is any location other than participant’s own home.
Cricket Canada will reimburse any costs related to any accommodation if the participation is required to travel to another location, other than home town.
You are requested to submit your Annual/Provincial reports to the Secretary and a copy to all Directors, no later than 20th June 2020 in order to allow reasonable time for preparation for the meeting.
REQUEST MUST BE STRICTLY ADHERED TO. Late submissions will not be distributed.
Cricket Canada may send out certain reports for approval by circular motions for approval. All members will have the right to seek discussion in the AGM if they desire so, The resolution shall facilitate the option to seek discussion in the AGM.
Any agenda item that’s approved in the circular motion shall be deleted from the agenda in order to facilitate an efficient and shorter AGM.
Provinces to be represented by an alternate delegate must provide the information of their alternate delegate on a Provincial letterhead signed by the President/Secretary and should reach the General Secretary of Cricket Canada by 19th June 2020.
Any member which wishes to cast or claim rights to more than one vote shall submit a written statement and a list of the players with number of matches played, duly signed by the Secretary/President of the member organisation of the number of teams that have played more than 8 games in the year 2018 as per section 1.2 of the by-laws and the definition of the team described in Section 9 This statement is due on or before June 19, 2020
The By-Laws necessitate a nomination and election process; a separate document titled “Election/Nomination process” outlining the procedures, is attached to this notice.
The agenda and further details of the meeting are outlined on the document titled “AGM Agenda”, which is attached to and forms part of this notice.
Should you have any questions on matters related to the planning and execution of this AGM, please contact Ingleton Liburd, Cricket Canada’s General Manager.
Cricket Canada is the official governing body for the sport of cricket in Canada. It is a not-for-profit organization recognized by the International Cricket Council, the Government of Canada and the Canadian Olympic Committee.