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AGM 2017

Cricket Canada Annual General Meeting 2017

NOTICE OF THE ANNUAL GENERAL MEETING for the year ended Dec 31, 2017

Date of meeting: May 5, 6, May 2018

 TO ALL GENERAL/EXECUTIVE MEMBERS; COORDINATORS; COMMITTEE CHAIRPERSONS

Notice is hereby given that the Annual General Meeting of the Corporation shall be held on May 5-6, May, 2018, at the following location:

  • Hilton Toronto Airport, 5875 Airport Rd, Mississauga, ON L4V 1N1

The meeting will be conducted in accordance with the procedures set-out in the most up-to-date version of the by-laws which can be found on the website.

Air Travel

Cricket Canada will reimburse the flight for one RESIDENT delegate (up to a maximum set out in the schedule) from each destination.

Accommodation

Cricket Canada has negotiated and arranged one room per Resident delegate from each province at:

Hilton Toronto Airport, 5875 Airport Rd, Mississauga, ON L4V 1N1 with check in on 4th May 2018 and check out on 6th May 2018. Cricket Canada will pay for the room rental charges only. Delegates are responsible for any extra charged incurred by them. Food and beverages will be provided by Cricket Canada at the AGM during the meeting hours.

Rooms will be reserved in the delegates name by Cricket Canada.

Reports

You are requested to submit your Annual/Provincial reports to the Secretary and a copy to all Directors, no later than 28 April, 2018, in order to allow reasonable time for preparation for the meeting.

REQUEST MUST BE STRICTLY ADHERED TO. Late submissions will not be distributed.

Delegates/Representative

Provinces to be represented by an alternate delegate must provide the information of their alternate delegate on a Provincial letterhead signed by the President/Secretary and should reach the General Secretary of Cricket Canada seven (7) days prior to the start of the meeting.

Voting Privileges:

Any member which wishes to cast or claim rights to more than one vote shall submit a written statement duly signed by the Secretary of the member organisation of the number of teams that have played more than 8 games in the year 2017 as per section 1.2 of the by-laws and the definition of the team described in Section 9. This statement is due 7 days prior to the AGM

Nominations

The By-Laws necessitate a nomination and election process

Agenda

The agenda and further details of the meeting are outlined on the document titled “AGM Agenda”, which is attached to and forms part of this notice.Should you have any questions on matters related to the planning and execution of this AGM, please contact Ingleton Liburd, Cricket Canada’s General Manager.

Direct phone: 647 835 9597 Email: ingletonliburd@cricketcanada.org

Hargulshan (Mike) Sharma
Secretary
Cricket Canada

CRICKET CANADA 2017 AGM AGENDA

Toronto, May, 5,6, 2018

Venue Name: Hilton Toronto Airport

Address: 5875 Airport Rd, Mississauga, ON L4V INI

FRIDAY, May 4, 2018

  • Evening – Delegate Arrival
  • Hotel Check-in

DAY 1- SATURDAY, May, 5, 2018

MEETING # A 

PROVINCIAL DIRECTORS, BOARD OF DIRECTORS

 

10.00 AM – 10:30 AM

  • A 1.0 Call to order
  • A 2.0   Review & Approval of the closed session of the Provincial Directors  Meeting Minutes of the 2017 AGM held in Toronto
  • A 3.0 Approval of the SGM minutes held by teleconference on April 7, 2018
  • A 4.0 Approval of the Agenda

Meeting # B

 10.30 AM to 12.30 PM

Members, BOD and Guests

  • B 1.0   Presidents Report and introduction of guests
  • B 2.0   Sport Portal
  • B 3.0   HP Portal
  • B 4.0   The Strategic Plan
  • B 5.0 Addresses by Special Guests

Lunch 12:30 PM to 1:30 PM

MEETING # C – CLOSED – PROVINCIAL DIRECTORS AND BOARD OF DIRECTORS

1:30 PM – 3:00 PM

  • C 1.0 Receive/Approve Audited Financial Statement on December 31st, 2017
  • C 2.0 Appointment of an Auditor for the ensuing year
  • C 3.0 Calendar of Events 2018

Break 

3:00 PM to 3:30 PM

MEETING # D –OPEN

3:30 PM – 4:30 PM

  • D 1.0 Call to order
  • D 2.0 Provincial Reports
  • D 3.0 Hall of Fame Nominations and Approvals

MEETING # E – CLOSED (PROVINCIAL DIEECTORS)

4:30 PM – 5:00 PM

  •       E 1.0 Call to order
  •       E 2.0 Elections
  •       E 3.0 Any other business

MEETING # F – OPEN 

5:15 PM – 5:30 PM

  •       F 1.0   Call to order
  •       F 2.0   Announcement of the results

 

DAY 2 – SUNDAY, MAY 6 2018

MEETING # G

10; 00 AM to 11: 30 AM 

  •  G 1:0 Policies
  •  G 2.0 Safe Sport Policy
  • G 3.0 Cricket Canada Funding Policy
  • G 4.0 Cricket Canada Sponsorship Policy

MEETING # H

11:30 AM to 12:30 PM

  •       H.1.0   Discussion on Member Governance Matters
  •       H 2.0   Motion to adjourn
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